Purpose and Responsibilities
The Committee on Program Evaluation and Student Assessment is accountable to the Curriculum Committee and the Senior Associate Dean for Educational Affairs. Broadly, the charge of the Committee is to oversee the way the College of Medicine addresses assessment and evaluation in the pursuit of academic excellence within the integrated curriculum. This Committee evaluates curricular quality and outcomes, monitors the overall assessment program, and conducts formal reviews of courses and clerkships. This Committee meets once each month. The Committee is comprised of administrators, clinical and basic science educators, and students at all levels of the curriculum.
The Staff of the Office of Program Evaluation and Student Assessment assists the Committee in curricular monitoring and program evaluation processes, with an emphasis on data collection, analysis, and reporting on key elements of educational effectiveness. These efforts include support for the College’s LCME accreditation process.
The Director of the Office of Program Evaluation and Student Assessment chairs the Committee on Program Evaluation and Student Assessment. The Chair is responsible for all the steps involved in preparing evaluation reports – collection and organization of data, directing Committee meetings, and writing and/or reviewing Committee reports.
Ex Officio Members: Members with ex officio status who serve on the Committee have been chosen because of their role in the organization of the University of Florida’s College of Medicine and as such, they have knowledge and skills that are important to the function and charge of the Committee. When such a member ceases to hold that position in the organization, membership on the committee terminates automatically.
Appointed Members: Members who are nominated or designated have been identified as important stakeholders chosen to ensure that all phases of the medical school curriculum are adequately represented. These members are appointed to serve a three year term by the Associate Dean for Medical Education. The term of service is subject to renewal by agreement of the member, the leadership of Course and Clerkship Directors Committees, the Chair of the Committee on Program Evaluation and Student Assessment, the Associate Dean for Medical Education and the Senior Associate Dean for Educational Affairs/Chair of the Curriculum Committee. Although the composition may change slightly, we expect appointed members to include:
- One course director from each of the first two years, Phase 1 of the Medical Student Curriculum (Principles of Medical Practice), will be nominated by the Basic Science Course Directors Committee.
- One course directors responsible for the Introduction to Clinical Medicine course sequence.
- The Director of the Collaborative Learning Groups or his/her designee.
- Three (3) clinical clerkship directors (at least one of whom is a 4th year clerkship director) from the Gainesville faculty will be nominated by the Clinical Clerkship Directors Committee.
- One associate clerkship director (third or fourth year) from the Jacksonville faculty will be nominated by the Associate Dean for Student Affairs-Jacksonville campus.
- At least one PhD/Educator.
Student Members: Each medical school class in the UFCOM is also represented on the Committee for Program Evaluation and Student Assessment. Students who desire to serve on the Committee are required to submit a biographical sketch, CV or resume, and a personal statement that addresses any special skills and why he/she is interested in serving on the Committee. At least two members from each class are selected by the Chair(s) of the Committee based on a review of the application materials.
Fifty percent or more of the voting members must be present for a quorum. In the case of a tie vote, the chair will cast the deciding vote. A common misconception is that the participatory rights of ex officio members are limited by their status. However, Robert’s Rules of Order (10th ed.), clarifies that the term denotes only how one becomes a member of a group, not what one’s rights are. It is a method of sitting on a committee, not a class of membership. This is the interpretation that will be used for the purposes of this committee and ex officio members will have full “voting rights”.